> For the complete documentation index, see [llms.txt](https://docs.podigee.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.podigee.com/documentation/connect-and-administer/account-and-team/invite-and-manage-organization-members.md). # Invite and manage organization members Invite people to your organization, see how they join, export the permission list, and remove members. Use this task to manage the people who work in your Podigee organization. An organization is a shared account: the owner holds the subscription, and members work in the podcasts that you assign to them. ## Before you start * Your account must be part of an organization. Podigee sets up organizations. There is no self-service switch. Contact Podigee Sales or Podigee Support to get one. * Sign in as the organization owner or as a member with the **Admin** role. Only these roles see the **Organization** entry in the user menu. * Check the team seats of your plan in [Understand plans and what they include](/documentation/connect-and-administer/account-and-team/understand-plans-and-what-they-include.md). The owner, every member, every podcast editor, and every pending invitation use one seat. {% tabs %} {% tab title="Classic view" %} ### Open the members list 1. Open the user menu and select **Organization**. 2. Open the **Members** tab. The list shows **Name**, **Email**, **Role** (**Owner**, **Admin**, or **Member**), **Status** (**Active** or **Pending**), and **Actions** (**View permissions** and **Remove**). Use **Search** to find a person by name or email address. ### Invite a member 1. Select **Invite member**. 2. Enter the email address of the person. The dialog explains: **To invite a member to the organization enter their email address in the field below. They will receive an invitation via email with a link to create their account and join the organization.** 3. Select **Invite**. Podigee shows **The invitation was sent to \[email] successfully.** and lists the person with the status **Pending** and the role **Member**. The person receives the email **You have been invited as member of an organization** with the button **Join the organization**. The address must not belong to an existing Podigee account or to another pending invitation. In that case Podigee shows **This email address is not available.** ### How an invited person joins The invitation link opens the registration page with the notice **You have been invited to join this organization:** and the organization name. The email address is fixed. The person creates the account with a password or with a Google, Apple, or Microsoft account. Podigee verifies the account at once. The account skips the onboarding questions and appears in your list as **Active**. The new member has no podcast access until you assign podcasts. See [Set organization roles and permissions](/documentation/connect-and-administer/account-and-team/set-organization-roles-and-permissions.md). ### Automatic join by email domain Podigee can register the email domain of your company for your organization. A person who signs up with an address from that domain becomes a **Member** automatically. The owner receives the email **A member was automatically added to your organisation** with the button **Assign permissions**. When the organization has no free seat, the person cannot sign up and sees **Your account could not be created. The organization reached the limit of members.** Contact Podigee Support to register a domain. ### Export the permission list 1. On the **Members** tab, select **Export CSV**. Podigee creates a file with all podcast permissions of all members and sends it to your email address with the subject **Your export of all podcast permissions in your organization**. ### Remove a member 1. On the **Members** tab, select **Remove** next to the person. 2. Read the dialog **Remove member: \[email]** and **Are you sure you want to remove member \[name]?**. 3. Confirm. The effect depends on the status of the person: * **Pending**: Podigee deletes the invitation. Nothing else changes. * **Active**: Podigee removes the person from the organization, suspends the subscription of that person, and schedules the user account of that person for deletion. The person can no longer sign in to Podigee with that account. Remove an active member only when the person no longer needs a Podigee account. Only the owner can remove a member with the **Admin** role. ### Expected result * An invited person appears as **Pending**, then as **Active** after the person created the account. * A removed person no longer appears in the list, and the seat is free again. ### If you cannot complete the task * **Invite member** is disabled and the tab shows **You've reached the limit of members, get unlimited members now by contacting our sales department.**: remove a member or a pending invitation, upgrade to a plan with more seats, or select **Contact sales department**. * **The invitation could not be sent.**: check the address and try again. * **You don't have the permission to perform this action.**: ask the owner or an admin to do the task, or to give you the **Admin** role. * The person already has a Podigee account: Podigee cannot convert an existing account into a member. Contact Podigee Support. {% endtab %} {% tab title="Podigee workspace" %} The Podigee workspace does not include organization member management yet. Switch to the classic view to invite, export, or remove organization members. {% endtab %} {% endtabs %} ## Next step [Set organization roles and permissions](/documentation/connect-and-administer/account-and-team/set-organization-roles-and-permissions.md) --- # Agent Instructions This documentation is published with GitBook. GitBook is the documentation platform designed so that both humans and AI agents can read, navigate, and reason over technical content effectively. Learn more at gitbook.com. ## Querying This Documentation If you need additional information that is not directly available in this page, you can query the documentation dynamically by asking a question. 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