> For the complete documentation index, see [llms.txt](https://docs.podigee.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.podigee.com/documentation/grow-and-monetize/monetization/process-late-evidence-after-preparation.md).

# Process late evidence after preparation

Handle delivered evidence that arrives after a Settlement period is prepared, without reopening the period or creating duplicate invoices and payouts.

The Podigee Audio Video Ad Server keeps a prepared Settlement period as the source of truth for the records it contains. When a qualified delivery arrives later, Podigee keeps the original delivery evidence and routes the new entry to a later settlement period or a controlled correction.

Do not reopen an earlier period to insert a late delivery. This protects the buyer invoice, publisher statement, payout, and any review that already used that period.

![The saved One Podigee finance authority is shown with the active invoice issuer and country rule used by finance workflows.](https://2032417310-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FbqUKO6lljHGzkEAzliPI%2Fuploads%2Fgit-blob-7bec62f466c4dcf903dc2350d385dd2e4805b393%2Fdoc-monetization-020-finance-authority-active.jpg?alt=media)

*Check the active finance authority before you prepare a later period or adjustment.*

## Before you start

1. Open **Monetization > Evidence & Money > Finance**.
2. Check the prepared period and its current state.
3. Confirm the late delivery date, seller, buyer, currency, and evidence state.
4. Check whether the earlier period is open or closed.

You need finance read permission to inspect the period. You need invoice preparation permission to prepare the next period. You need reconciliation permission when the late entry also requires a correction or dispute decision.

## Find the late evidence

1. Select **Prepare month-end settlement**.
2. Select the seller.
3. Select the month that contains the late delivery.
4. Select **Update preview**.

If the selected month is already prepared, the preview shows **This month is already prepared**. It also shows how many later delivery entries are waiting. The existing period, invoices, and publisher statement remain the source of truth.

## Put the late entry into a new period

Use the next suggested settlement month when the late delivery is valid and does not correct an older entry.

1. Read the waiting-entry count in the prepared-month preview.
2. Select the suggested next settlement month.
3. Check the delivery count, buyers, publisher revenue, currency, and carried-forward entries.
4. Select **I reviewed the publisher, month, totals, and tax treatment**.
5. Select **Prepare draft records**.
6. Continue with invoice, publisher statement, payout, reconciliation, and close review for the new period.

The new period includes the late entry once. The earlier period remains unchanged. The original delivery date stays in the evidence and the publisher statement.

## Correct an entry instead of carrying it forward

Use a correction when the late evidence changes an earlier delivery result, amount, or qualification.

1. Open **Monetization > Evidence & Money > Reconciliation**.
2. Create or open the comparison for the affected sources.
3. Confirm the exact delivery evidence and the reason for the difference.
4. Resolve the case with the authorized correction or adjustment.
5. Use the next open Settlement period for the resulting adjustment.

The correction creates a new accounting record. It does not edit the original delivery event, invoice, statement, or payout. A closed-period correction needs an open period to receive the adjustment.

If the difference is not a correction, resolve the reconciliation case with no financial effect and keep the original period unchanged.

## Check for duplicate protection

Before you submit a new period, confirm that:

* the seller and month are the intended scope;
* the preview shows the waiting entries;
* the selected month is not already prepared; and
* the earlier period is not being edited.

If another operator prepared the month first, reload Finance and open the existing period. Do not submit the same preparation again.

## Recover safely

| Situation                                                  | What to do                                                                         |
| ---------------------------------------------------------- | ---------------------------------------------------------------------------------- |
| The earlier period is already prepared                     | Select the next suggested month. Keep the earlier records unchanged.               |
| The late entry corrects an older delivery                  | Open Reconciliation and create an authorized correction or adjustment.             |
| The late entry has no buyer or publisher accounting record | Stop and resolve the missing evidence before preparation.                          |
| The new period has no entries                              | Check the seller, delivery date, accounting date, and finance authority.           |
| Another operator prepared the period first                 | Reload Finance and use the existing period.                                        |
| A correction needs a closed period                         | Use an open Settlement period for the adjustment. Do not reopen the closed period. |

## Expected result

The late delivery is recorded exactly once in a later period or as a controlled adjustment. The earlier period, invoice, publisher statement, payout, and delivery evidence remain traceable and unchanged, and the next finance review has the correct records.


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